Privacy + DATA PROTECTION Policy
We ensure that our Privacy and Data Protection Policy complies with the data protection law and GDPR. This policy explains what happens to any personal data that you provide to us or that we may collect from you. It also outlines how we follow good practice when handling personal data.
We are Here+Now. Our website address is: https://itshereandnow.com
This policy applies to:
- All staff employed by Here+Now
- All contractors, suppliers and other people working on behalf of Here+Now
WHAT PERSONAL DATA WE COLLECT AND WHY WE COLLECT IT
We may collect personal information from you, for example, when contacting us or appointing us for a project.
Here+Now will collect the following information about:
- Names of individuals
- Postal addresses
- Email addresses
- Telephone numbers
- …plus any other information relating to individuals, depending on project nature
Our website will collect the following information about:
- Google Analytic data (see Cookies section)
We only use Google Analytics on our website, helping us understand how visitors engage with our website. Google Analytics uses first-party cookies to track visitor interactions. This cookie contains no personal data and is discarded when you close your browser.
Google Analytics collects information anonymously. You can opt out of Google Analytics without affecting how you visit our site. For more information on opting out of being tracked by Google Analytics across all websites, visit this Google page.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, external links etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect:
- Data about you
- Embed additional third-party tracking
- Monitor your interaction with the embedded content
- Tracking your interaction with the embedded content if you have an account and are logged in to that website.
We cannot be held responsible or liable for the content on these external websites. All third party websites are responsible for their own content and policies, which you should check.
Use of your personal information
Here+Now holds limited personal data. Any information that we collect and store relating to you, will only be shared with our employees, contractors and suppliers where it is necessary to fulfil our services to you. We will only posses this data for as long as required.
We may use this information for the following purposes to:
- Provide you with information requested from us, relating to our services
- Provide information on company news, where you have consented to receive such information
- Meet our contractual commitments to you
- Invoice and fulfil our accounts
We may from time to time, send you a newsletter. All newsletter subscriptions have the opportunity to unsubscribe if you no longer wish to receive our emails. This service is provided through MailChimp.
Access to your information
To be compliant with the Data Protection Act 1998, our privacy and data protection policy gives you the right to access the information that we hold about you.
If you do decide that you would like to see what information that we hold about you, please email firstname.lastname@example.org. We will aim to provide the relevant data within 14 days. Before handing over any information, we will need to verify the identity of anyone making an access request.
We will not sell or share any email lists or personal data collected via our website or other forms to any third party companies for marketing purposes.
You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal or security purposes.
Most, if not all of our data is stored electronically. It is company policy that screens of computers should always lock when left unattended. Each company computer is also accessible via a strong password. This also goes for email and server access.
Data that is provided to us is safely stored on approved and secure cloud servers, with a separate vault for extra security. The information stored in the vault can only be accessed by directors. The mina cloud server can be accessed by staff and contractors. These permissions can be revoked at any time.
Any personal data that is or has been stored on paper are kept in a locked drawer/filing cabinet. When they are no longer required, these are shredded and disposed of securely.
Policy updated: May 2020.